ST. EUGENE PARISH ADVISORY COUNCIL
Minutes from Wednesday, November 16, 2011
Meeting attended by: Fr. Joseph, Fr. Ryan, Geri E., John E., Gene Z., Carol O., Gisella M., Joe H., Danny R., Aurora R., Vanessa F., Gloria S., William S., Cindy W., Felix C., Sam F., Ricardo M., Steve A., Miguel V.
Opening prayer led by Fr. Joseph
Minutes from the October 19, 2011 meeting were approved
Youth Ministry – Reyna M./Felix C./Justin L.
The Altar for the Day of the Dead was very successful. They received lots of help and the Anglo community showed support by bringing along pictures of their loved ones too. The altar was better decorated than last year..
The representation of the play Huesos Secos was also very successful and well received.
They have started to rehearse already for the representation of the Virgin of Guadalupe’s apparitions to Blessed Juan Diego.
Steering Committee John N./Sam F.
The outside paint is almost complet. The inside’s first coat of primer paint is done, the second coat will be done nex week.
The walkway bricks inside the sanctuary is going slowly but it is going.
The pews are scheduled to be delivered on 12/13 and should be in place by the end of that week.
The Cross is ready but they’ll wait until the inside pain is finished before they install it.
Utilities were tested and approved by the City of Raleigh.
Pendant lights are ready and should go up next week.
Covered walkway connecting the new and current buildings is up and it lines up with the church windows.
Agate had been chosen for the baptismal font but we recently discovered that it would mean a $7,000 upgrade therefore we declined it and Sam is now looking into another possibility with the furniture manufacturer.
Sam will inquire with Amos why there are soe outside areas still undone and covered with paper.
Liturgy & Spirituality – Geri E.
** Our regular meeting will be held on Sunday, November 20th after the 8am mass. We will at this time familiarize ourselves with the layout of the new church.
** There will be (2) training sessions for Lectors, Eucharistic Ministers, Ushers and Altar Servers for any changes to our normal procedures. They are scheduled for December 4th and 11th after the 8 am Mass.
** There were 20 additional crucifixes order by parishioners.
** The Liturgical committee will prepare dinner for the visiting priests coming to our Advent Penance service on December 6th.
Fr. Ryan will speak with Geri about getting a picture of the lectors, ministers, ushers, altar servers, etc.
Religious Education/Faith Formation – Dan S.
Confirmation Retreat went well. Fr. Joseph will meet with the confirmadi starting December 18.
Come January 2012 when the new church is in place, classes will need to be rescheduled to 10:30-11:30am. The schedule of the second block of classes (confirmation mainly) will remain the same.
Family Life – Steve S./Bruce T.
First Friday Seniors met on 10/7/11. Bruce opened with a prayer at 10am. The minutes were read and revised as follows.
Updated schedule of meeting times/dates and activities:
12/2 - Regular meeting
12/13 - Christmas Party at Lin Cosgrove’s. Time TBA.
1/6 - Trip to Greek Orthodox Church - Pat Tarnaski
2/3 - Regular meeting
Trip to Jewish Temple on Creedmore Rd. - Sue and John Broderick
Date 7th or 9th - checking with the temple
3/2 - Regular meeting - sign up for food (Irish) - bring money for AVILA
3/15 - Irish Lunch at John Mitriscka
3/28 - AVILA Lenten Retreat - Carpool
4/6 - Good Friday
4/13 - Duke Gardens - Lin Cosgrove - carpool
5/4 - Fr. John’s Birthday Celebration
5/10 - Billy Graham Bus Trip
6/7 - Beach Trip to Wrightsville Beach - Oceanic at 703 S. Lumina. Ph# 910-256-5551
Money Collected for turkey for Thanksgiving meal and for Ecuador senior.
Bus trip to Billy Graham - 50% a person - 2.5 hr trip. Starship Charter st be confirmed by 1/15/12. Will be opened to the parish.
Video: “I’m not being Fed” - Jeff Gavins - Lighthouse Media.
Meeting adjourned with a prayer and scripture reading from John 6 & 14 and Mark 6.
Couples for Christ - Bill and Gloria S.
The 25 people who graduated the program in VA decided not to continue to grow with the Ministry.
They will have their first class at St. Eugene on 1/29/12 - time is yet to be determined. Classes would be finished by 3/11/12. Fr. Joseph asked Bill to check with Gail about the schedule.
Parish Community Spirit – John E.
- Refreshments were served after the 8:00 and 10:30 AM Masses on Sunday, November 6th.
- Some refreshments from a recent funeral lunch were donated and served.
- Retained the Community Spirit expenditures below budget level.
- Donations were placed in an envelope, sealed, signed, dated and placed in the Church Office.
- Additional supplies were replenished for the Church Kitchen and Community Spirit Committee.
- Placed balance of left over food from the Brown Bag Ministry on tables to distribute to the late Sunday evening Mass.
- A special " Thank You " to the members of the Community Spirit Committee for serving and Gloria Sublett for her assistance.
Buildings & Grounds – Ricardo M./Sam F.
Committee is considering getting 2-3 extra pallets of the blocks used on the outside of the new church - Amos said he could get it for us at his cost of $1.92/block. These blocks could be used in the future to make a sign for the church on the side of the Lion’s Club. It is not needed but it would be nice to have a proper sign with a retaining wall on that end of the property. Gene Z said that we could open it up to the Scouts as an Eagle Scout project. Fr. Joseph told them to check with Shannon about funds first.
Fr. Joseph asked that they look around the buildings once a month and pinpoint the items that need maintenance before they break down. Danny suggested a gripe list for people to write a note on what they see needs fixing and drop it in a box that they can look into periodically.
Evangelization – Beth A.
Beth’s still in the hospital. Geri will provide a get well card for the PAC to sign.
Safe Environment – Mary Kathryn P./Joe H.
Our new Accounting staff member, Shannon, has received glowing recommendations from the Safe Environment perspective.
Food Festival – Gene Z.
· A number of the entertainers were interested in coming back again next year
· Looking to set a date for the first full steering committee meeting to be held first week of April to kick off any initial planning as a whole committee.
· Publicity planning will start near the end of March. Big emphasis on 10th year. Target a new interview with NC Catholic and other publications in celebration of our 10th year.
· Total income for the festival was $73,645.50
· Total festival expenses were $29,576.20
· Raffle ticket sales was $52,775
· Raffle cost for car $17,374.20
· Food and games ticket sales was $15,120.50
· Food & supplies costs $3,589.88
· Entertainment, sound costs & games $1,850
· Donations for the festival was $2,433
· Silent Auction totals were $1,661
· T-Shirt sales $1,656 (Cost was $1,433.23)
· The spirit of all the festival members was high despite the weather
· Net income from the festival is $44,069.30
· The food drive brought in some food but not the same amount collected from last year but, it was still something that helped those in need.
· See you next year Sept. 15th 2012.
Social Ministry – Ruth/Agnes D.
Migrant good-bye mass was held Sunday October 23 here at St. Eugene at the five o’clock mass with dinner afterwards at the Rectory. Dinner was provided by the Hispanic Young Adult Group. Many, many thanks for their help and support. The prayer Blanket Ministry provided rosaries and prayer cards to all the men. Thanks to Sue and John Broderick for organizing this. And a big thanks to Father Joseph and Father Ryan for opening their home and welcoming our migrant worker friends.
Fr. Joseph mentioned the reception for the migrant workers at the rectory was wonderful. The whole Social Ministry committee was very welcoming and received help from the Hispanic Youth group. They so enjoyed helping at this event that next year they want to be more involved in this ministry. Felix C. said he had mentioned to the Social Ministry committee already the idea of having a census of other areas such as Middlesex in order to be able to distribute help to other camps that may go unnoticed.
The Brown Bag Ministry is up to 800 sandwiches every Saturday and distributing at area housing projects.
Stewardship – Joe H.
Next Welcome Brunch will be on Sunday December 11 after the 8am mass.
The Parish Hall Rental Guidelines and Procedures are still in the works. Joe hopes to be able to provide a more complete report on these at the next PAC meeting. So far it’s been agreed that the hall’s main purpose is to build community.
Hispanic Ministry – Yolanda G./Miguel V./Gisella M.
Hispanic Ministry Meeting on November 9th, 2011.
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> Topics of Discussion
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> Hispanic ministry fair Oct.15th & 19th
> Hispanic ministry friendship league
> New Church directory
> Huesos secos "Dry Bones" presented by the hispanic youth group
> Altar for the dead
> Other topics
>
> 1. For the hispanic ministry fair on October 15th &19th we did fair/ok this year. We did not have so many people sign up like previous years. The 6:30pm mass on Saturday had the least amount of people sign up due to lack of light outside the church. The ministries did a great job decorating their booths & putting up information for their ministry. They are looking forward to next years ministry fair.
> 2. The hispanic ministry friendship league has finished for this year. The league went really well, therefore, plans are being made for next year with different sports for each season. Also, it was suggested that not only the ministry but the community needs to participate in the friendship league. This is a good way for people to get to know each other. Thanks to Father Ryan for the idea.
> 3. The new church directory is in progress. The last week for pictures to be taken is the first week in December. We are announcing in each mass for people to remember their appointment & to be on time.
> 4. Huesos Secos "Dry Bones" presented by the Hispanic youth group went really well this year. The youth group is making plans for next years Huesos Secos to be bilingual.
> 5. Alter for the Dead was a success. The Hispanic youth group asked the Hispanic & Anglo community to bring their pictures of their family members who have passed away, there was a good response on both sides & they are hoping for the alter to grow bigger next year.
> 6. Calendar for Advent & Christmas: see below.
> 11/27 (Sun) 1st Sunday of Advent
> 12/06 (Tues) 7pm Rite of Reconciliation/Confession
> 12/08 (Thurs) Immaculate Conception 7pm Bilingual mass
> 12/03 (Sat)-12/11 (Sun) Novenario Guadalupano
> 12/11 (Sun) After 5pm Mass, there will be Mariachis playing
> 12/12 (Mon) 5am: Las Mañanitas with 3 Hispanic Choirs followed by the Drama,
> Rosary Guadalupano, and concluding with Breakfast of Coffee, Hot Chocolate &
> sweet breads.
> 7pm: Mass Only
> 12/16 (Fri) to 12/24 (Sat) Las Posadas (The Lodging) in different houses.
> Sign up in the Hispanic office
> 12/18 (Sun) International Christmas Carols
> 12/24 (Sat) 4pm Children's Mass in English
> 630pm Vigil Mass in Spanish followed by the Drama of the Nativity Story
> 1130pm English Choir to perform
> 12/25 (Sun) 12am (Midnight) English Mass
> 1pm Spanish Mass (there will be no 5pm mass that day)
Marriage Preparation Ministry will get help from William Cardona from the Diocese. He will help us develop our Hispanic Program for Marriage and Family by assisting Fr. Ryan in training a few couples from our parish who would then in turn lead this ministry in our community.
Knights of Columbus – Steve A.
The Knights led the Rosary during the month of October before all the masses. Thank you all who participated and for all the positive and kind comments.
Wreaths for the Holiday season were sold after the Masses during the month of October the order was placed and the Wreaths will be ready for pick-up the first weekend in December. We have started selling tickets for the Thanksgiving Basket of Cheer during the first week in November the drawing will be held after the 10:30 Mass on November 20th .The Angel Tree is in full swing and tags are still available all gifts need to be in the Parish office NLT Dec 11th so that they can be delivered to the ERC in Zebulon for a party on December 15th The Staff at ERC say Thank you St. Eugene for your continued support they are very grateful. The Knights will once again fill the Liturgical positions during the Thanksgiving Day Mass November 24th
OP LAMB AKA (Tootsie Roll handout) will be held at the Food Lion in Knightdale November 19th from 9:00am – 5:00pm fund’s raised goes to help people with mental disabilities. All funds raised stay in the area.
Knights will set up the Nativity Set in front of the rectory on 12/3 starting at 11am.
Ladies’ Guild – Cindy W.
John E. asked Cindy to come up with a working plan with details in writing for the Sunday Social. This plan will serve as a guide and procedures to follow to all other groups who will participate in the future. John E. gave Cindy a list of the groups he and Fr. Joseph had thought would be good candidates for participation in this project. Cindy will also smooth out financial procedures with Shannon’s help. The startup money for this project will come from Community Spirit.
Finance Council – Carol O.
The Finance Council met on Tuesday, November 15, 2011. Shannon Kennedy was welcomed as the new Parish Finance and Accounting officer. Carol mentioned how the entire selection committee was in unanimous agreement in the choice of Shannon.
Fr. Joseph said he’ll be taking Bob M and wife out to dinner and asked that the PAC committee expressed its thanks to him for helping out the last 2 months free of charge to the parish covering for Carlos A. and training Shannon. He’ll stay on to oversee the new church project till completion.
The following reports were presented by Bob Mancuso:
McClure & Hopkins Contract Costs
G&G Builders Contract Withdrawals
Contingency Fund
Next meeting is scheduled for Tuesday, January 10, 2012.
As of January 2012 the committee will revert to quarterly meetings.
The offertory counters will be invited to a thank-you dinner and some staff members will also be present.
Pro-Life – Danny R.
They are still trying to put a committee together and set up a schedule of regular meetings. Fr. Joseph recommended Danny met with KoC’s Pro Life contact person, Phil T., to unite efforts towards the Pro-Life movement.
1/14/12 - Youth Rally on Holy Innocents Day at Sacred Heart and then March Pro-Life in Raleigh.
1/23/12 - Washington Basilica trip with Bishop.
Wendell Council of Churches - Fr. Joseph
On Sunday 11/20/11 at 7:00pm the Thanksgiving Prayer Service will take place at New Hope Baptist Church. All of St. Eugene’s choirs will be there. Food donations are welcome for the Food Pantry.
St. Eugene’s will host the MLK Jr. Prayer Service and Breakfast on 1/16/12 at 8am. Deacon Willie will be the note speaker. Ladies’ Guild will help with refreshments.
There will be no December meeting.
At their last meeting, the new officials were elected: Rev. Claude from Covenant Presbyterian is the new chairperson as of 1/1/12. Vickie Tuck from New Grove Baptist Church is the new vice-chairperson. Bruce T. will take notes and pass the to the secretary who will type the final report.
Vocations Committee – Cindy L.
Posters of the new seminarians have been hung around the parish buildings. Holy Hour is always a special opportunity to pray for vocations.
New intern Michel Bineen will arrive on Tue. 11/22. Fr. Joseph thanked KoC and Ladies’ Guild for their monetary support of Michel ($200/month for room & board).
Administration – Fr. Joseph/Staff
Fr. Joseph requested that all committee chairs present their budgets in January/February as the Finance Council will start to prepare the budget early next year. It is due at the Diocese in March.
Fr. Ryan and Geri highly recommended “Mighty Macs” for a parish movie night.
New General Topics – John E.
John E. passed around a list to the PAC for all members to put down the dish they’ll bring to the Christmas Celebration/Meeting next month.
**Next meeting will be on Wednesday December 21, 2011 at 7pm at the Rectory followed by our Christmas celebration (each member is asked to bring a covered dish)**
