ST. EUGENE PARISH ADVISORY COUNCIL
Minutes from Wednesday, August 17, 2011
Meeting attended by: Fr. Joseph, Fr. Ryan, Geri E., John E., Gene Z., Agnes D., Carol O., Mary Kathryn P., Carlos A., Ricardo M., Gisella M., Joe H., Miguel V., Cindy W., Vanessa F., Gloria S., William S., Beth A., Steve A., Danny R., Aurora R., Ruth V., Justin L.
Opening prayer led by Fr. Joseph
Minutes from the June 15, 2011 meeting were approved
The PAC welcomed the new members Danny Riley and his wife Aurora and William & Gloria Sublett.
Youth Ministry – Reyna M./Felix C./Justin L.
TYM is starting soon and it will be headed by Rich, Cindy and Carey.
Hispanic Youth Group Car Wash: The car wash was a success. They had a good turnout from many of our parishioners and also non-parishioners. They were able to raise money for their group needs. In gesture of thanks to all they had a book-bag raffle drawing for the Spanish masses, one boy & one girl each won a book-bag filled with school supplies. They also made a donation to the church to help out with the new hymnals being purchased for the new church.
Steering Committee John N./Sam F.
The full covered walkway has been funded by donations for the most part. Same company that made the original bricks for the outside of the current church and Ed bldg. is making the bricks for the new church.
The church is keeping track of the donations coming in both in a confidential manner and also in a formal manner for these donors’ tax purposes.
Two items not yet covered by the budget or donations: stamped concrete and cabinets.
The church tours yielded nothing but very positive comments from parishioners.
Mary-Kathryn indicated she knew one or two companies that did the stamped concrete process in Wendell. Father Joseph requested Mary-Kathryn to advise Sam Fish with the names and contact information for review with G & G builders.
Liturgy & Spirituality – Geri E.
** The Corpus for the main Crucifix in church will be shipped from Italy very soon.
** The refinished Tabernacle will be back to church in about 2 weeks.
** Jim Marshall should be implementing the new music for the parish around the first week of September.
** The pew cards from the Diocese for the parish on revisions to the New Roman Missal should be to us around the 3rd week of September.
** Scheduled notices for the Bulletin to inform the parish of Gerard Hall of the Diocese who will be coming on Sunday, October 9, 2011 from 2;30 to 4;30pm to discuss revisions to Roman Missal. This will be mandatory for all those who serve at Mass and the Council members.
** The committee will be working with Father Joseph on the Advent and Lenten series.
**Marguerite will handle altar & ambo which will have granite tops with gothic arches details.
Religious Education/Faith Formation – Dan S.
*Confirmation will now be in 10th grade starting with this year's 8th grade class. Transition year for this year's 9th grade, they will be the last group to be confirmed at this grade level.
*There will be Catechist's workshops to support certification through the diocese.
*Will plan for upcoming SET (Safe Environment Training) workshop in August.
*Classes will start on September 11th for the Anglo community. Classes for the Hispanic community start on Fri. September 9th.
Family Life – Steve S./Bruce T.
-William & Gloria will facilitate Couples For Christ class @ Our Lady of Lourdes soon.
Danny & Aurora will also start facilitation classes. They took a leadership course recently. On 8/22 Couple for Christ will have a celebration mass at St. Eugene’s to mark the conclusion of their last class.
Parish Community Spirit – John E.
- Refreshments were canceled due to the weather, New Church tours and Raffle Ticket sales.
- Minimal amount of Church supplies were replenished.
- Retained the Community Spirit expenditures below budget level.
- Will review the Church Kitchen and Community Spirit supplies end of August for replenishment.
Buildings & Grounds – Ricardo M./Sam F.
The staining on the deck around the trailers was donated in full by a Hispanic couple.
The dumpster will be enclosed in a brick container with a gate per the town’s inspector request.
A couple of people who had to do some community service hours cleared the creek and the path from the playground to the crosses and the St. Francis statue. They also fixed two tables.
Ricardo fixed the playground’s fence.
Evangelization – Beth A.
Not much to report. The Prayer Blanket ministry will meet this Fri. 8/19 to plan for the upcoming Workshop scheduled for Sat. 10/1/11 at the church.
Safe Environment – Mary Kathryn P./Joe H.
All catechists have been identified and applications have been sent out to all anglo catechists with instructions. I have spoken with Carmen about signing up Hispanic catechists and that process is in the works. Because of a lack of email, that process is slower. Mary Castleberry plans on presenting a training session in English on the same day as Trish Clemmer’s Sunday workshop for catechists on August 28th. That date has been communicated to applicants. As of now, we do not have a Spanish language class but John Pendergrass with the Diocese indicates that some are being scheduled. Completed applications that SET just received from Gail are in the process of having reference checks made by Joe H. and Mary Kat. Deadline to catechists to complete applications and return them is August 22. That should assure us of at least getting them into the system for background checks before the start of religious ed.
Food Festival – Gene Z.
Food Festival Steering Committee Meeting Aug. 15th
Volunteer Resources:
· 40 or more copies of the C&O were given out this past weekend.
· The C&O along with the volunteer slip at the bottom will be available for the rest of the weekends.
· Jeri has given names to Dawn for the food booth specific volunteers.
· A lot of new faces picked up copies.
· Gail will create more for this coming weekend.
· Announcements will be in the bulletin for the festival for the remaining weeks leading up to the festival.
· One new volunteer for silent auction was sent on to Beth.
· One new volunteer for set up crew was sent on to Sam
· One whole family offered to help where needed
· One new volunteer to help in desert.
Fundraising:
- Jeanette's Sales $ 1,330
- Total Sales $ 2,510 ( this amount was deposited today )
· St. Eugene Parishioners $5,770 paid to date..
· Current deposits in First Citizens Bank in Wendell is $10, 795 in our Raffle Ticket Account
· Please remember, there are several books distributed that will be paid over the next four weekends.
· The number of books distributed will be published at our next steering committee meeting.
· Additional volunteer for the 10:30 which
· Both communities doing well with staffing the raffle tickets.
· Will need bilingual help for selling raffle tickets day of festival.
· Father Joseph suggested that volunteers assisting with raffle tickets after mass could be used day of the festival however, many of them are already committed to either food booths, entertainment or other festival activities.
Food Booths:
· El Salvador is participating.
· Guatemala is a new booth for this year.
· Ecuador is not participating. (due to Vanessa's wedding plans for her and her family).
· German booth has workers but no leader; and still uncommitted.
· Note to Decorations (Ruth): Banners are needed for Jamaica & Guatemala
· Site Layout & tent requirements for Food Booths has not been determined yet. Will have final number by 8/29/11.
· Need to confirm the stop time for the food booths serving to coincide with the advertised time.
· Both the Mexican and American booths have offered to continue to serve food till 6pm.
· Need to confirm the time for the rental gear to be picked up at 6pm or 6:30pm. If some food booths are to remain open till 6pm, it would be preferable to have the pickup start at 6:30 however, no rental gear would be able to be picked up over by the entertainment till 7pm once the raffle ticket drawing takes place.
· Can either end of the food court be blocked by a Booth?
· Miguel Velazquez assisting with coordinating with Hispanic food booths this evening in a separate meeting that Dawn will attend.
Publicity:
· Antonio is continuing to add updates as they come in.
· Right now there is food, entertainment, raffle, history, videos, and contact us tabs
We would also like to include as soon as possible; 1) the raffle rules/fine print, 2) food drive information (items most needed, etc.), 3) food booths and their menus (as they are confirmed), 4) silent auction featured items with pictures.
· There is a festival twitter account now available. www.twitter.com/Wendell_IFMF
· Note that as of Tuesday Aug. 16th, the raffle ticket rules have now been included on the website.
· Festival information has been submitted to over a dozen online calendars and festival databases, 9 local newspapers and print publications, over a dozen radio stations and 8 television stations.
· Logo contest winner was Michaela Fox, age 14, a fairly new parishioner who has never been to the festival
· With Father Ryan’s help we’re finalizing the posters an fliers in English and Spanish and should get them to Wendell Printing tomorrow.
· T-shirts will be ordered from the same company as last year, Broken Arrow Wear. All that is needed for the shirts are the sponsor logos of G&G Builders and Poole Funeral Home. If they get ordered before tomorrow afternoon’s cut off, they should arrive by the end of the month (Aug.).
· The Wendell Fire Department has again agreed to use their sign in front of Station 1 on Wendell Blvd. to announce the festival.
· We need to inventory/inspect the other signs and confirm locations around town for set-up. Gene to work with Michelle and take responsibility to get the signs up two weeks before the festival.
· Carlos will assist with any permit submittals for signs in town as he has in the past.
· Any new places for signage? Mary Kat checking into a couple locations.
Entertainment:
· There is the possibility of adding Peruvian dancers from Durham. Carmen Leon is in contact with that group and will let Michelle Freer know if they are available so they can be worked into the schedule.
· The Wendell Fire and Police Departments have been invited to bring vehicles & firefighters/officers as a community relations opportunity.
· Brian Blochl and his team from Blue 1 Music will again be our sound technicians with set ups at the stage area and a secondary set up in the games area. We will need to provide one table and one 10 x 10 tent for each location (same as last year). He is keeping his price the same as last year, $1,200, and requests a deposit of $350.
· Kelly Castor will be our emcee.
· In addition, Kelly has offered to pre-record our festival announcements (sponsor thank-you’s, raffle & silent auction teasers, etc.) for use the day of. He can also use his equipment to pre-record Father Joseph making these announcements in Spanish. This will make things run more smoothly throughout the day.
· The to pre-record of festival announcements should also take care of concerns for announcements in the games areas.
Here is the current entertainment schedule:
| 1:00 | Opening Remarks (stage) Father Joseph |
| 11:15 | Black Belt World Demo Team (dance floor) www.blackbeltworld.com |
| 11:45 | Archbishops of Blount Street (stage) reggae, 11-member band http://www.archbishopsofblountstreet.com/ |
| 12:45 | Hawaiian Dance (dance floor) |
| 1:00 | Johnny Orr (stage) country http://johnnyorr.com/ |
| 2:00 | Filipino Dancers (dance floor) |
| 2:30 | Peanut Butter and Jealous (stage) acoustic indie folk (trio) http://www.reverbnation.com/peanutbutterjealous |
| 3:15 | Korean Fan Dancers (dance floor) |
| 3:45 | Bud Moffett (stage) southern rock/country Scotty McCreery’s mentor |
| 4:45 | Hispanic Dancers (dance floor) adult & teen presentations |
| 5:30 | See It Rising (stage) indie pop/rock http://www.reverbnation.com/seeitrising |
| 6:15 | St. Eugene Hispanic Choir (stage) |
| 7:00 | Final remarks, raffle drawing, closing prayer (stage) |
Games:
· Liability insurance for the festival will cost $325. This does not cover insurance for either the bounce house or dunk tank. It is $100 extra per each device.
· More than likely, there will be no bounce house this year due to the cost of the insurance and we were not charging for it to offset cost.
· Dunk tank does make money but, we need to decide soon if the profit margin is great enough to continue with it.
· Will look to Dan Stain to give his opinion based on what all the activities/games he has planned for this year.
.
Sanitation management :
Decorations/Signage:
· As reported by the food booth committee, there will be a need for a banner of some kind for the Jamaica & Guatemala booths.
Silent Auction:
Set up/Construction:
· Treatment for bugs would be recommended. I has already been done at the town square for other events. This goes beyond the ants prevention and would take care of the flying insects that were a nuisance last year.
· As reported by the food booth committee, need to confirm the time for the rental gear to be picked up at 6pm or 6:30pm. If some food booths are to remain open till 6pm, it would be preferable to have the pickup start at 6:30 however; no rental gear would be able to be picked up over by the entertainment till 7pm once the raffle ticket drawing takes place.
· As requested by the food booth committee, can either end of the food court be blocked by a Booth?
Safety:
Food & Game Tickets
· About half finished counting and sorting.
· Tickets under control but would like help scheduling volunteers for the day of the festival
· Will need bilingual help for selling tickets. Miggy De Los Santos help last year and should be a source again but, more will be needed.
· Some of the food booths reported that some festival goers said that there were some delays in purchasing of the food tickets.
· If the booth for food tickets and raffle tickets are to be separate, perhaps the food tickets should be a little closer to the food (maybe across the street from the raffle tickets?)
Next steering committee meeting – Wed. Aug. 31st, 7pm, at Town Square.
Social Ministry – Ruth/Agnes D.
-Second round of visits to the migrant camps have gone well thanks for Fr. Ryan and Fr. John.
-Social Ministry will be meeting next on 8/30/11.
-Community Garden’s doing well except for 1 rabbit that was caught inside.
-Brown Bag continues doing well with approx. 500 sandwiches done every week. They’re collaborating well with other local churches.
-Social Ministry is currently working on the booths they’ll handle during the upcoming Food Festival.
-They have also started organizing the Walk for Human Needs and request the help of the KoC and Ladies’ Guild as they usually do.
-CPO truck will be at St. Eugene’s the weekend of 9/10-9/11. Bags will be distributed the weekend before.
Stewardship – Joe H.
Tentative plans for a welcoming brunch to be held on Sunday, September 11. Stewardship Weekend will be October 15 and 16. I was not in town for the “signing of the walls” of the new sanctuary but from looking at it there appears to have been a lot of participation by parishioners. We should discuss how to translate that excitement into even greater commitment in our activities and obviously our offertory. Our parishioners have literally made their family a part of that sanctuary now and should be reminded that that means more than just writing their name. Their previous commitment has paid for the wall they wrote on and that portion of our resources has been used. Looking forward, their commitment will pay for the rest of the structure. I spoke with Father Joseph briefly about another “event” inside the sanctuary to create some excitement. Once the crucifix is in place at the new church, there will be processions after each mass to the new church to see it.
Hispanic Ministry – Yolanda G./Miguel V./Gisella M.
Ministry met on Wed. 8/11/11 at 7pm.
-Catechist Meeting Evaluation: The meeting was held on 8/6/11 at St. Michael’s and went really well. Many parishes attended. 15 members from St. Eugene’s were present; they shared many techniques that all parishes may start using.
-Couples Retreat was held on 7/16/11 at the Wendell Community Center. It went very well & many people were satisfied with the retreat. A couple from our parish shared how the retreat has helped their marriage and they are looking forward to the next retreat.
-New Church tours: the tours have ended and they were all a success. We had nothing but positive comments on the new church, people were amazed by the way the new church looks on the inside.
-Arrival of the new church cross & procession TBA: Fr. Joseph announced that when the new church’s cross arrives, there will be a procession after each mass around the new church. This will happen after the Food Festival in September.
-New Directory for the church: Fr. Ryan is working on the new directory for the church that will include a picture of each family along with their contact information. The last one was made in 2004. Fr. Ryan will be asking all parish members and all the ministry groups to make an appointment for their picture.
-Food Festival: The Hispanic booths are asking the Hispanic community for food donations & help with food preparation. The dancers are getting ready for their performances for the food festival. El Salvador & Guatemala confirmed their participation for this year.
-Children’s Religious Education: This year’s education is about to start & we already have 60 children registered for first communion. The fee is $50 and perhaps it may increase to $55.
-St. Thomas More Hispanic Celebration: Will be held on 10/8/11. Felix C. has contacted numerous companies regarding transportation to the celebration. The most cost-effective quote was Horton Transits with $850 per bus (insurance included); it must be reserved no later than 3 weeks prior to the event. The bus would accommodate 57 people. We are asking people to reserve & pre-pay for their seat at the cost of $15/person, this price may go down if we are able to get help from the church.
-The World Youth Conference in Spain: 14 youths from the Diocese are attending the World Youth Conference in Madrid with Pope Benedict XVI. When they return they will have a series of talks to discuss their experiences there.
Knights of Columbus – Steve A.
On July 21st the Knights held an Installation of Officers for the Officers chosen for the term of 2011-2012 followed by a Dinner at Fargo’s.
The Knights have many events coming up during the Months of August and September.
On August 20th & 21st The Knights will hold an Ice Cream Social after all the Masses.
During the Month of September the Knights will be Manning the CPO Truck the weekend of Sept 10th & 11th before & after all the Masses and once again will man the All American booth during the 9th annual Food and Music Festival to be held September 17th 2011.
Ladies’ Guild – Cindy W.
Not much to report. The ministry will restart next month but they will handle the dessert booth at the Food Festival again this year.
Cindy informed the Council of several quotes for food to be served by the various committees of the council during our newly scheduled " Brunch ". Cindy has agreed to prepare a scheduled plan on a weekly basis with a planned menu at our next meeting for review by the Council. This plan would be effective in January, 2012 and be conducted in the new Parish Center. Additional details will be presented by Cindy and discussed at our next meeting. Cindy and Geri collected the " Questionnaire " form at the door after the meeting. All Committee Chairpersons are requested to complete these forms and return to Cindy.
Finance Council – Carol O.
The Finance Council met on July 19 to review for approval the June report, the Quarterly Report, and the Yearly Report to the Diocese. Due to the need for corrections and revisions, the reports were not approved and therefore, the council met again on July 26 to review the same reports.
A special meeting was called on August 10 to update the responsibilities of the finance and accounting position for the parish. A committee was established to coordinate the hiring process to fill the finance and accounting position left vacant due to the resignation of Carlos who has accepted a position in another state.
Finance Council met on 8/16/11 and reviewed the 7/19/11 report.
Pro-Life – Danny Riley
Committee went to the Right to Life program at Our Lady of Lourdes recently. They brought along the flyer for the PAC to be aware of Catholic Voice where all catholics can register online to make an impact on the laws being considered at the State level. Registration is available at www.catholicvoicenc.org
Wendell Council of Churches - Fr. Joseph
-Sunday after Thanksgiving there will be the Annual Prayer Service at New Hope Baptist Church.
-January 16, 2012, St. Eugene’s will host the Martin Luther King Jr. celebration. Deacon Willie will be the note speaker.
Vocations Committee – Daniel S.
1) We discussed our new seminarian, Brother Michel Bineen, and what roles we, as the Voc. Committee, could play after his arrival.
2) We discussed and are finding history about Chris Johnson who is currently on retreat for his new vocation to keep the parish informed on his status. He is now with the Capuchins Friars in OH.
3) Lastly, we discussed having a vocations booth at the fair this year, but realized it wouldn't be practical. Therefore, we will be making mass announcements during our vocations weekend and supplying literature to any and all folks interested in vocations.
Administration – Fr. Joseph/Staff – No report submitted
New General Topics – Fr. Ryan
New Church Directory – Fr. Ryan is working on this new project. The first section of the directory will contain information and pictures on the different activities the parish is involved in. Announcements will start the first Sunday of September 2011 so that families can start to sign up to have their pictures taken at the church. The goal is to have the directories ready for distribution on 3/10/12 when we have the new church’s dedication. Fr. Ryan will send out the following letter –
“To all parish ministry leaders:
The on-going construction of the new church is making history in our parish community. If God is willing, on March 10, we will be blessed by the presence of Bishop Michael F. Burbidge as we celebrate our Church Dedication. In view of this important day for our parish family, we are updating our 2004 parish photo directory. We plan to distribute the copies on that same day.
Our photo directory has an activity section. As the photo directory coordinator and a photographer, I am looking forward to taking pictures of every ministry. Please let me know your best schedule (whether it may be a regular meeting or an activity) that I could attend. In that case, you will have time to communicate with your members regarding the photographs. You may contact me through my email address (frryancicm@gmail.com) or through our parish telephone number 919-365-7114. A picture of your ministry will serve as a good representation of the entire picture of the parish.
The photo album will also have (a) page(s) that will include our servicemen. If you know of any parishioner who is active in the Military, please send a picture along with his/her information to the parish office by the end of November, 2011 c/o Fr. Ryan Carnecer, cicm.
We look forward to seeing everyone in the directory. Our new pictorial directory just won't be complete without you!
Photo directory coordinator, Fr. Ryan Z. Carnecer
”
-The English and Spanish hymnals have arrived. New families will be asked to sponsor some of these.
-We will have a fund raiser where families or individuals may purchase small replicas of the crucifix that will hang on the new church. These replicas are also coming from Italy.
-A new phone system will be in place soon that will allow Gail to transfer callers to individual mailboxes instead of her having to take messages in writing.
-The staff is also switching email accounts to gmail soon. Both bellsouth and gmail email addresses will work simultaneously for now.
-Fr. Ryan will soon be updating the church
’s website.
-Parish will start e-ministry through the new website. This ministry will be headed by Fr. Ryan.
-Carlos A. informed the PAC that his last day will be Fri. 9/2/11. He is moving with his wife, Ina, to Hilton Head, SC to start a job with a holiday community center. He thanked all for the work he’s done at St. Eugene’s all these years and for everyone’s collaboration.
-Finance Council is currently holding interviews but ads will be posted with the Diocese and the bulletin soon.
-The staff will have a recollection service on Fri. 9/2/11 as well as a luncheon in honor of Carlos.
Final prayer led by Fr. Ryan
**Next Council Meeting to be held on Wed., Sep. 28th, 2011 at 7pm.
